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This Policy outlines certain rights that students have with respect to their education records under the Family Educational Rights and Privacy Act.
The Family Educational Rights and Privacy Act ("FERPA") is a federal law that provides students with specific rights with respect to their student education records. This Policy describes (i) a student's right to review their education record and submit requests to amend their record; and (ii) the right to consent to disclosure of information from a student's education record and applicable exceptions to that right. Links to each Dartmouth school's website addressing FERPA appear below.
Accessing Your Education Record
Dartmouth permits students to review their education records within 45 days of making a written request. Students may submit a written request to the Dartmouth office that is responsible for maintaining those records to arrange for review and inspection. If a student believes that their education records are inaccurate or misleading, the student may request to have the relevant portions corrected or deleted. A request to amend an education record must clearly identify the part of the record the student wants changed and specify why it should be changed. If Dartmouth decides not to amend the record as requested, Dartmouth will notify the student in writing of the decision and the student's right to request a review of the decision by the Dean of their school (e.g., College, Geisel, Guarini, Thayer, or Tuck), or the Dean's designee. If the decision not to amend the student's education record is affirmed by the Dean or the Dean's designee, the student may provide their version of the facts as a statement to be placed in their school's official academic record. Students have the right to inspect, review, and request corrections or deletions to their official academic record in accordance with the foregoing procedures.
Disclosure of Personally Identifiable Information
Except in accordance with the terms of this Policy, Dartmouth will not disclose personally identifiable information from a student's education records to third parties without the student's consent.
Personally identifiable information from a student's education records may also be released without student consent in certain other circumstances, including (but not limited to) the following:
Updates to the categories of information constituting "directory information" will be included in a notification of rights under FERPA, which will be provided to current students at least annually. Current students may request that directory information not be released without their prior consent, which is considered a "confidentiality hold." The request for a confidentiality hold must be made in writing, with a student's signature, to:
Students are encouraged to contact the staff person above prior to submitting a confidentiality hold request so that the appropriate staff person can meet with each student to discuss the implementation of a confidentiality hold request. If a student chooses to implement a confidentiality hold, it will apply to all the student's directory information.
Disclosures of personally identifiable information are made to third parties on the condition that the party to whom the information is disclosed will not disclose the information to any other party without the prior consent of the student or as otherwise provided by FERPA, and that the party's officers, employees, and agents may use the information, but only for the purposes for which the disclosure was made.
Although students have the right to review their education records, they may not inspect and review certain information, such as:
References to Relevant Dartmouth Policies
Each of the Dartmouth schools have posted school-specific FERPA-related information on their websites, which may include additional categories of directory information:
Effectiveness of Policy, Amendments and Dispute Resolution
This Policy may be revoked or amended by Dartmouth, in whole or in part, from time to time, via the Provost (or the Provost's designee), who is authorized to make revocations or amendments on behalf of Dartmouth, in consultation with Dartmouth's senior leadership group. Any such revocation or amendment shall become effective upon adoption by the Provost or the Provost's designee, or such other time as such person shall specify, and will be reflected in the current version of the Policy posted within Dartmouth's policy portal. Questions or disputes regarding the application, interpretation or implementation of this Policy shall be resolved by the Provost or the Provost's designee; the decision of such person on the matter shall be binding on Dartmouth and all individuals subject to this Policy.