Changes in Enrollment Status

Effective Date

Friday, January 1, 2016

Office of Primary Responsibility

Division of Student Affairs

Affected Parties

All Students

Policy Statement

Withdrawals, administrative withdrawals, resignations, and readmissions are acted on by the Office of the Dean of Undergraduate Students.

Withdrawals

Students who wish to withdraw from the College must submit a "Request to Withdraw" form available from the Undergraduate Deans' Office. "Requests to Withdraw" must be approved by an undergraduate dean before they become effective. The deadline for withdrawal is the last day of classes of each term. Students who withdraw for medical reasons must have the concurrence of the College Health Service.

Note: Students considering a withdrawal from the College will be asked to consult with Financial Aid, the Office of Visa and Immigration Services, Athletics, and/or the Dartmouth Student Group Health Insurance Plan prior to their withdrawal as such a decision may change their status, eligibility, or benefits.

Students who withdraw must leave campus housing within 48 hours after their withdrawal request has been approved. A withdrawal may have certain conditions associated with it, such as the requirement to remain off campus until readmission, which will be reviewed with the student. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned.

Upperclass students who are withdrawn in satisfactory academic standing from Dartmouth may enroll elsewhere in courses for transfer credit, subject to the policies and procedures of the Registrar's office requiring Dartmouth approval prior to enrolling. Transfer credit arrangements must be made in accordance with procedures outlined in the ORC. Such credit will not be entered on the Dartmouth record until the student is readmitted or reinstated in good standing.

Withdrawals are recorded in several categories:

  1. In Good Standing. The student is eligible for readmission at any time.
     
  2. In Questionable Standing. Questionable standing connotes an academic record that does not warrant "prejudice" but indicates problems that warrant review prior to readmission. A dean (or the COS) may stipulate conditions that must be met before readmission will be considered, e.g., passage of a stated period of time. 
     
  3. On Probation. A student who withdraws while on Academic Probation will have that fact noted. If readmitted after withdrawal, the student will remain on Probation for the first term in residence (See ORC for restrictions regarding Credit Transfer).
     
  4. With Prejudice. Withdrawal at a time when suspension is likely was the term to be completed will be permitted only "with prejudice." Students withdrawn with prejudice must leave campus within 48 hours after the withdrawal has been approved, and may not return to campus before readmission without prior permission from the appropriate dean. Readmission will normally occur only after an absence of three terms. Early request for readmission will only be considered if the student presents very compelling evidence that the maximum length of the withdrawal should not be in effect. Students returning from Withdrawal with Prejudice are on Academic Probation for their first term in residence. Refer above for information on Probation. Further unsatisfactory scholarship would not entitle such students to receive notices of Risk or Warning prior to Probation, Suspension or Separation. During the period of withdrawal, a student may not progress toward completion of the Dartmouth degree by taking courses at other institutions, except as noted in the ORC. 
     
  5. Medical. Students withdrawn for medical reasons must receive approval from their undergraduate dean, with a recommendation from the College Health Service, to qualify for readmission. Students on medical withdrawal must leave campus within 48 hours after the withdrawal has been approved, and may not return to campus before readmission without prior permission from the appropriate dean. Under certain circumstances, the student may be placed on an involuntary medical withdrawal per procedures on file for review at the College Health Service, Undergraduate Deans' Office, and in the Office of the Dean of the College.
     
  6. Case Pending. Students may be withdrawn with case pending if a conduct issue or other concern is not sufficiently resolved prior to withdrawal.
     
  7. With Simultaneous Readmission.  Withdrawn students are not normally granted simultaneous readmission unless their withdrawal is in good standing. Normally, such readmission is for the term immediately following withdrawal.
     
  8. Inactive Student. Students who have had four consecutive leave terms, or leave terms combined with administrative withdrawals, will be withdrawn by the Undergraduate Deans' Office at the beginning of the next term if they still do not have an active enrollment pattern.

A student who withdraws from the College will, upon readmission, have the same academic and/or conduct status as before the withdrawal, unless as otherwise indicated above. See also: Satisfactory Progress, Term Withdrawal and Suspension.

Administrative Withdrawal

Students who do not complete the check-in process, via BannerStudent, for a planned term in residence and who fail to clear administrative holds due to outstanding financial and other obligations will not be permitted to enroll for that term. Students are expected to respond to information posted in BannerStudent and notifications from the Undergraduate Deans' Office warning of pending administrative withdrawal. Students who fail to clear their holds, and thus do not receive permission to complete check-in, will be required to vacate College housing, will lose their dining account, will be removed from courses that term and will have their enrollment pattern changed to an 'A' for that term reflecting that they are administratively withdrawn and not enrolled.

Administrative withdrawal deadlines are strictly enforced. Students should contact the administrative sources of the holds (e.g. Student Financial Services, the Dartcard Office, the Registrar's Office, or Judicial Affairs) to work to resolve them at the beginning of the term, well in advance of posted deadlines.

Resignation

Students who intend to pursue degrees at another institution must resign from Dartmouth. A student who leaves the College without permission to withdraw or who withdraws a second time (except medical or administrative withdrawal) will be considered to have resigned. Students who resign are not normally considered for readmission.

Readmission

Readmission materials include the appropriate "Request for Readmission" form and supplementary materials which could consist of medical clearance and/or two letters of recommendation. Students will be asked to state:

  • Why and when they left Dartmouth
  • What they have done during their time away from the College
  • How they have prepared for return, both academically and otherwise
  • What their academic plans are upon readmission

No readmission is automatic. The Registrar reserves the right to deny a student an enrollment pattern that includes an "R" for an overcrowded term even when the student is readmitted by the Office of the Dean of Undergraduate Students. Before readmission will be considered and at least 60 days prior to the beginning of the term for which readmission is being requested, students who have withdrawn for medical reasons must secure the recommendation of the appropriate personnel at the College Health Service stating that they are fully capable of meeting academic responsibilities.

Those who withdrew with prejudice or who were suspended must support their applications with letters of recommendation from employers or other non-relatives who have known them well during their absence from the College. Falsification of any information in the readmission process may postpone a decision and be referred to the COS.

Readmitted students are eligible to be on campus the day residence halls open for their term of enrollment. Any request for returning to campus prior to the official residence hall opening date requires special permission by the student's undergraduate dean. Such requests should be made in writing and submitted well in advance of the date the student wishes to be on campus.

Last Revised

Monday, September 11, 2017