Requests for time away, administrative withdrawals, resignations, and requests to return are acted on by the Undergraduate Deans Office.

Time Away

Students who wish to request time away from the College must submit a "Request for Time Away" form available from the Undergraduate Deans Office. Requests for time away must be approved by an undergraduate dean before they become effective. The deadline to request time away is the last day of classes of each term. Requests for Time Away for Medical Reasons must be supported by the Time Away Committee. Students who take time away for medical reasons must work with the Office of Student Time Away. 

Note: It is strongly suggested that students considering a time away from the College consult with Financial Aid, the Office of Visa and Immigration Services, Athletics, and/or the Dartmouth Student Group Health Insurance Plan.

Students who take time away must leave campus housing within 72 hours after their time away request has been approved. Time away may have certain conditions associated with it, such as the requirement to remain off campus until returning to Dartmouth, which will be reviewed with the student. A student who leaves the College without permission to take time away or who takes time away a second time (except for medical reasons or administrative withdrawal) will be considered to have resigned.

Upperlevel students who take time away in satisfactory academic standing from Dartmouth may enroll elsewhere in courses for transfer credit, subject to the policies and procedures of the Registrar's office requiring Dartmouth approval prior to enrolling. Transfer credit arrangements must be made in accordance with procedures outlined in the ORC. Such credit will not be entered on the Dartmouth record until the student is returned or reinstated in good standing. Students who matriculate at another institution will be considered resigned.

Students may take time away with a case pending if a conduct issue or other concern is not sufficiently resolved prior to taking time away. In such cases, the conduct issue or other concern must be resolved prior to the student returning.

Time away is recorded in several categories:

1. In Good Standing. The student is eligible to return at any time.
2. In Questionable Standing. Questionable standing connotes an academic record that does not warrant "with restrictions" but indicates problems that warrant review prior to returning. A dean (or the COS) may stipulate conditions that must be met before a return will be considered, e.g., passage of a stated period of time. 
3. On an Academic Recovery Commitment. A student who takes time away while on an Academic Recovery Commitment will have that fact noted. If returned after time away, the student will remain on an Academic Recovery Commitment for the first term in residence (See ORC for restrictions regarding Credit Transfer).
4. With Restrictions. Time away at a time when Mandatory Withdrawal for Academic Recovery is likely were the term to be completed will be permitted only "with restrictions." Students taking time away with restrictions must leave campus within 72 hours after the time away has been approved and may not return to campus without prior permission from the appropriate dean. A return to Dartmouth will occur only after an absence of three terms. Students returning from time away with restrictions are returned in good academic standing. During the period of time away, a student may not progress toward completion of the Dartmouth degree by taking courses at other institutions, except as noted in the ORC. 
5. Medical
6. Time Away for Military Service
7. With Simultaneous Return.  Students are not normally granted simultaneous permission to return from time away unless their time away is in good standing.
8. Inactive Student. Students who have had four consecutive leave terms or leave terms combined with administrative withdrawals will be withdrawn by the Undergraduate Deans Office at the beginning of the next term if they still do not have an active enrollment pattern.

NOTE: A student who takes time away from the College will, upon returning to Dartmouth, have the same academic and/or conduct status as before the time away, unless as otherwise indicated above. 

Administrative Withdrawal

Students who do not complete the check-in process via DartHub for a planned term in residence and who fail to clear administrative holds due to outstanding financial and other obligations will not be permitted to enroll for that term. Students are expected to respond to information posted in DartHub and notifications from the Undergraduate Deans Office warning of pending administrative withdrawal. Students who fail to clear their holds and thus do not receive permission to complete check-in will be required to vacate College housing, will lose their dining account, will be removed from courses that term and will have their enrollment pattern changed to an 'A' for that term reflecting that they are administratively withdrawn and not enrolled.

Administrative withdrawal deadlines are strictly enforced. Students should contact the administrative sources of the holds (e.g. Student Financial Services, Medical Records, the Dartcard Office, the Registrar's Office, or Community Standards & Accountability) to work to resolve them at the beginning of the term, well in advance of posted deadlines.

Resignation

Students who intend to pursue degrees at another institution must resign from Dartmouth. A student who leaves the College without permission to take time away or who takes time away a second time (except time away for medical reasons or administrative withdrawal) will be considered to have resigned. Students who resign are not normally considered for a return to the institution. Resignation is recorded in the student's Undergraduate Deans Office record and on the student's transcript as 'Resigned- Ineligible to re-enroll.'

Returning

Materials include the appropriate "Request to Return" form and supplementary documentation based on the type of time away. Students will be asked to state:

• Why and when they left Dartmouth
• What they have done during their time away from the College
• How they have prepared for return, both academically and otherwise
• What their academic plans are if granted permission to return

No request to return is granted automatically. The Registrar reserves the right to deny a student an enrollment pattern that includes an "R" for an overcrowded term even when the student is returned by the Undergraduate Deans Office. Requests to return will be considered if submitted by the published return deadline for the term for which a return is being requested. Students who have taken time away for medical reasons must secure the recommendation of the Time Away Committee, as noted in the Time Away for Medical Reasons Policy .

Falsification of any information in the request to return process may postpone a decision and be referred to the COS.

Returned students are eligible to move into campus housing the day residence halls open for their term of enrollment.